12 Steps to get GDPR Ready

GDPR, yellow stars, green ticks

In case you’ve had your head buried in the sand, you can’t help to have noticed all the headlines, warning of impending doom (that might be a slight exaggeration!), with the new General Data Protection Regulations (or GDPR) coming into effect on Friday 25th May 2018.

That’s when “the European Commission will require all global organisations that conduct business in the European Union to comply with the General Data Protection Regulation (GDPR). These new rules aim to protect EU citizens from privacy and data breaches in the constantly progressing world of technology. Organisations found not in compliance with GDPR may face significant fines of up to €20M or 4% of global annual revenue.”

According to the ICO (Information Commissioner’s Office) these are the 12 steps to take now -

  1. Make sure that decision makers and key people in your organisation are aware that the law is changing to the GDPR. They need to appreciate the impact this is likely to have.
  2. Document what personal data you hold, where it came from and who you share it with. You may need to organise an information audit.
  3. Review your current privacy notices and put a plan in place for making any necessary changes in time for GDPR implementation.
  4. Check your procedures to ensure they cover all the rights individuals have, including how you would delete personal data or provide data electronically and in a commonly used format.
  5. Update your procedures and plan how you will handle requests within the new timescales and provide any additional information.
  6. identify the lawful basis for your processing activity in the GDPR, document it and update your privacy notice to explain it.
  7. Review how you seek, record and manage consent and whether you need to make any changes. Refresh existing consents now if they don’t meet the GDPR standard.
  8. Start thinking now about whether you need to put systems in place to verify individuals’ ages and to obtain parental or guardian consent for any data processing activity.
  9. Make sure you have the right procedures in place to detect, report and investigate a personal data breach.
  10. familiarise yourself now with the ICO’s code of practice on Privacy Impact Assessments as well as the latest guidance from the Article 29 Working Party, and work out how and when to implement them in your organisation.
  11. designate someone to take responsibility for data protection compliance and assess where this role will sit within your organisation’s structure and governance arrangements. You should consider whether you are required to formally designate a Data Protection Officer.
  12. If your organisation operates in more than one EU member state (ie you carry out cross-border processing), you should determine your lead data protection supervisory authority. Article 29 Working Party guidelines will help you do this.

Need help with any of the above? Then get in touch today.

Some useful links –

European Commission, Data protection in the EU
ICO Guide to the General Data Protection Regulation (GDPR)

Is Dropbox GDPR Compliant?
Is LastPass GDPR Compliant?
Is MS OneDrive GDPR Compliant?

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